GDPR Statement of Compliance
Introduction
The EU General Data Protection Regulation (“GDPR”) takes effect from 25th May 2018 across the European Union, replacing the Data Protection Act (DPA) 1998. The European Commission (EC) has passed GDPR as a regulation to strengthen and unify data protection laws for EU and UK citizens.
The GDPR has been designed to meet the requirements of the digital age, and addresses the electronic transfer of personal data, and new regulations aim to standardise data protection laws and processing across the European Union, affording individuals stronger, more consistent rights to access and control their personal information.
Moreover, the British Government has confirmed that the United Kingdom’s decision to leave the European Union will not affect the commencement of the GDPR.
Our Commitment to GDPR
The LS14 Trust are committed to ensuring the security of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection programme in place which complies with existing law and abides by the data protection principles. However, we recognise the requirement and importance of updating and expanding this programme to meet the demands of the GDPR and the Data Protection Act.
The LS14 Trust are dedicated to safeguarding the personal information under our remit, and to developing a data protection regime that is effective, fit for purpose, and demonstrates an understanding of, and appreciation for the new regulation. This includes the development and implementation of new data protection roles, policies, procedures, controls, and measures to ensure maximum and ongoing compliance.
How we are preparing for the GDPR
The LS14 Trust aim to be fully compliant with the GDPR by the deadline of 25th May 2018.
Our preparation includes: -
· Information Audit – Carrying out a company-wide information audit to identify and assess what personal information we hold, where it comes from, how and why it is processed and if and to whom it is disclosed.
· Policies & Procedures – Revising existing policies and implementing where necessary, new procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including:
· Data Protection –Accountability and governance measures are in place to ensure that we understand our obligations & responsibilities.
· Data Retention & Deletion –Ensure that we meet the ‘data minimisation’ and ‘storage limitation’ principles and that personal information is stored, archived, and destroyed both compliantly and ethically. We have dedicated deletion and erasure procedures in place to meet the new ‘Right to Erasure’ obligation, and are aware of when this and other data subjects’ rights apply; along with any exemptions, response timeframes, and notification responsibilities.
· Data Breaches – Our breach procedures ensure that we have safeguards and measures in place to identify, assess, investigate, and report any personal data breach at the earliest possibility. Our procedures are robust, and have been disseminated to all employees, who are aware of the reporting lines and steps to follow.
· Subject Access Request (SAR) – We have SAR procedures to accommodate the revised 1-month timeframe for providing the requested information and for making this provision free of charge.
· Privacy Notice/Policy – We are revising our Privacy Policy to comply with the GDPR, ensuring that all individuals whose personal information we process have been informed of why we need it, how it is used, what their rights are, who the information is disclosed to, and what safeguarding measures are in place to protect their information.
· Obtaining Consent – We are revising our consent mechanisms for obtaining personal data, ensuring that individuals understand what data they are providing, why and how we use it, and giving clear and defined ways to consent to us processing their information. We have developed stringent processes for recording consent, making sure that we can evidence an easy to see and access way to opt-out and withdraw consent at any time.
· Direct Marketing – We have revised the wording and processes for direct marketing, including a clear notice and method for opting out and providing an easy way to unsubscribe all subsequent marketing materials.
Data Subject Rights for Individuals:
Common questions and answers about how we use the data of individuals -
· What personal data we hold about them?
We normally keep names, addresses, phone numbers and emails.
We may keep responses from individuals regarding work that we have carried out, for example; Feedback on events, Interviews, evaluations.
· The purposes of the processing?
We only process personal data in order to be able to contact individuals about events or projects that we feel may be of interest to them considering their previous communications with The Trust.
· The recipients to whom the personal data has/will be disclosed?
We will not share personal data with any third parties unless this has been agreed with the individual concerned or requested by law.
· How long we intend to store personal data for?
We will keep data for “no longer than is necessary for the purposes for which the personal data are processed” .
· If we did not collect data from them, information about the source?
We do not collect personal data on individuals from third party sources.
· The right to have incomplete or inaccurate data about them corrected or completed, and the process for requesting this?
We will correct any inaccuracies on personal data within 48 hours of a request. Request should be made by phone call or email using the contact details below.
· The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us, and to be informed about any automated decision-making that we use?
An individual can make a request to erase personal data by phone call or email using the contact details below.
Emails have been or will be sent to all individuals whose data we hold, giving them the opportunity to opt out of any communication form The LS14 Trust.
· The right to lodge a complaint or seek judicial remedy, and who to contact is such instances.
All complaints should be made to Chris Jackson using the telephone number or email below.
For further details please contact us using the details below.
Introduction
The EU General Data Protection Regulation (“GDPR”) takes effect from 25th May 2018 across the European Union, replacing the Data Protection Act (DPA) 1998. The European Commission (EC) has passed GDPR as a regulation to strengthen and unify data protection laws for EU and UK citizens.
The GDPR has been designed to meet the requirements of the digital age, and addresses the electronic transfer of personal data, and new regulations aim to standardise data protection laws and processing across the European Union, affording individuals stronger, more consistent rights to access and control their personal information.
Moreover, the British Government has confirmed that the United Kingdom’s decision to leave the European Union will not affect the commencement of the GDPR.
Our Commitment to GDPR
The LS14 Trust are committed to ensuring the security of the personal information that we process, and to provide a compliant and consistent approach to data protection. We have always had a robust and effective data protection programme in place which complies with existing law and abides by the data protection principles. However, we recognise the requirement and importance of updating and expanding this programme to meet the demands of the GDPR and the Data Protection Act.
The LS14 Trust are dedicated to safeguarding the personal information under our remit, and to developing a data protection regime that is effective, fit for purpose, and demonstrates an understanding of, and appreciation for the new regulation. This includes the development and implementation of new data protection roles, policies, procedures, controls, and measures to ensure maximum and ongoing compliance.
How we are preparing for the GDPR
The LS14 Trust aim to be fully compliant with the GDPR by the deadline of 25th May 2018.
Our preparation includes: -
· Information Audit – Carrying out a company-wide information audit to identify and assess what personal information we hold, where it comes from, how and why it is processed and if and to whom it is disclosed.
· Policies & Procedures – Revising existing policies and implementing where necessary, new procedures to meet the requirements and standards of the GDPR and any relevant data protection laws, including:
· Data Protection –Accountability and governance measures are in place to ensure that we understand our obligations & responsibilities.
· Data Retention & Deletion –Ensure that we meet the ‘data minimisation’ and ‘storage limitation’ principles and that personal information is stored, archived, and destroyed both compliantly and ethically. We have dedicated deletion and erasure procedures in place to meet the new ‘Right to Erasure’ obligation, and are aware of when this and other data subjects’ rights apply; along with any exemptions, response timeframes, and notification responsibilities.
· Data Breaches – Our breach procedures ensure that we have safeguards and measures in place to identify, assess, investigate, and report any personal data breach at the earliest possibility. Our procedures are robust, and have been disseminated to all employees, who are aware of the reporting lines and steps to follow.
· Subject Access Request (SAR) – We have SAR procedures to accommodate the revised 1-month timeframe for providing the requested information and for making this provision free of charge.
· Privacy Notice/Policy – We are revising our Privacy Policy to comply with the GDPR, ensuring that all individuals whose personal information we process have been informed of why we need it, how it is used, what their rights are, who the information is disclosed to, and what safeguarding measures are in place to protect their information.
· Obtaining Consent – We are revising our consent mechanisms for obtaining personal data, ensuring that individuals understand what data they are providing, why and how we use it, and giving clear and defined ways to consent to us processing their information. We have developed stringent processes for recording consent, making sure that we can evidence an easy to see and access way to opt-out and withdraw consent at any time.
· Direct Marketing – We have revised the wording and processes for direct marketing, including a clear notice and method for opting out and providing an easy way to unsubscribe all subsequent marketing materials.
Data Subject Rights for Individuals:
Common questions and answers about how we use the data of individuals -
· What personal data we hold about them?
We normally keep names, addresses, phone numbers and emails.
We may keep responses from individuals regarding work that we have carried out, for example; Feedback on events, Interviews, evaluations.
· The purposes of the processing?
We only process personal data in order to be able to contact individuals about events or projects that we feel may be of interest to them considering their previous communications with The Trust.
· The recipients to whom the personal data has/will be disclosed?
We will not share personal data with any third parties unless this has been agreed with the individual concerned or requested by law.
· How long we intend to store personal data for?
We will keep data for “no longer than is necessary for the purposes for which the personal data are processed” .
· If we did not collect data from them, information about the source?
We do not collect personal data on individuals from third party sources.
· The right to have incomplete or inaccurate data about them corrected or completed, and the process for requesting this?
We will correct any inaccuracies on personal data within 48 hours of a request. Request should be made by phone call or email using the contact details below.
· The right to request erasure of personal data (where applicable) or to restrict processing in accordance with data protection laws, as well as to object to any direct marketing from us, and to be informed about any automated decision-making that we use?
An individual can make a request to erase personal data by phone call or email using the contact details below.
Emails have been or will be sent to all individuals whose data we hold, giving them the opportunity to opt out of any communication form The LS14 Trust.
· The right to lodge a complaint or seek judicial remedy, and who to contact is such instances.
All complaints should be made to Chris Jackson using the telephone number or email below.
For further details please contact us using the details below.